Data protection

General

Thank you for your interest in our group of companies. The Vollmann Group includes the following operative companies: Otto Vollmann GmbH & Co. KG; Vollmann (Saxony) GmbH & Co. KG; N.I.E.R. Stanz- und Umformtechnik GmbH & Co. KG; SYNTEKS Umformtechnik GmbH; AZ Equipment and Accessories GmbH & Co. KG; Vollmann Lege s.r.o., MetalWorx Plana s.r.o. and Vollmann Stamping Kft.

We take the protection of your personal information seriously, and are hereby informing you about the type and scope of the personal information that we collect when you visit our web site.

As a rule, our web site cannot be used without providing personal information. If personal information (e.g. name, address or email address) is collected on our web site, this is always done on a voluntary basis wherever possible. This information will not be passed on to third parties without your express consent.

All personal information is collected, processed and used in accordance with the applicable regulations for the protection of personal information.

We would like to point out that data transmission over the Internet (e.g. when e-mail communication) may have security gaps. Complete protection of the information from access by third parties cannot be guaranteed.

Purpose of data collection and data transmission

We only collect personal information if you provide it to us of your own accord, within the context of an inquiry or application, for example. Data is entered in the areas described in the following:

Due to legal regulations, the web site contains information (in the legal information, for example) that makes quick contact with our company possible (via an email address, for example). If a person makes contact by email, the personal information transmitted by the person will be automatically stored. Data that was transmitted during this contact will be stored for the purpose of processing or contacting the relevant person.  The e-mails which are are delivered to central mailboxes belonging to Otto Vollmann GmbH & Co. KG. In order to reply to the request, the e-mails are forwarded within the company or to the respective company in the group. Unless required for processing purposes, this personal information will not be passed on to third parties outside of the group of companies.

Legal basis for processing

If we obtain consent for certain processing procedures, this is based on Art. 6 I lit. a of the GDPR. If personal information needs to be processed to fulfil a contract such as the delivery of goods or for pre-contractual measures (including inquiries), the processing is based on Art. 6 I lit. b of the GDPR. If our group of companies is subject to a legal obligation which requires the processing of personal information, such as for the fulfilment of tax obligations, the processing is based on Art. 6 I lit. c of the GDPR.  If the processing of personal information is not based on any of the above-mentioned legal foundations, we process data in order to to safeguard a legitimate interest of our group of companies (improving the performance of the business activity, Art. 6 Paragraph 1 lit. f). We always ensure that the person concerned does not have a legitimate interest that outweighs our own legitimate interest.

Name and address of the person responsible for processing

Otto Vollmann GmbH & Co. KG is responsible within the meaning of the General Data Protection Regulation, other data protection laws which apply in the member states of the European Union, and other provisions in terms of data protection law. Contact details and other information can be found in the legal notice.

Name and address of data protection officer

The data protection officer who is responsible for processing is:

External:

VIA Consult GmbH & Co. KG, Mr. K. Kunde

Martinstraße 25, 57462 Olpe, Germany

+49 2761 83668–0

datenschutz@via-consult.de

Any affected person can contact our data protection officer directly at any time with any questions or suggestions concerning data protection.

Cookies

The Vollmann Group web site uses cookies. Cookies are text files that are created and stored on a computer system via an Internet browser.

The use of cookies allows the web sites and servers that are visited to distinguish the individual browser of the person concerned from others.

The Vollmann Group uses cookies to increase the user-friendliness of this web site and provide services that would not be possible without cookies.

For example, the user of a web site which uses cookies does not have to re-enter their access data every time they visit the web site, because this is carried out by the

web site and the cookie stored on the user’s computer system.

The setting of cookies for all websites can be prevented by changing the setting of the respective Internet browser.

Cookies which have already been set can be deleted again, but this may place restrictions on the functionality of the web site.

This is possible with all of the most popular Internet browsers.

Server log files

The web site provider automatically collects and stores information in so-called server log files, which your browser transmits to us automatically. These are:

Browser type and browser version, operating system used, referrer URL,

host name of the accessing computer, time of server request

This data cannot be assigned to specific persons. This data is not combined with other data sources. We reserve the right to check this data retrospectively if we become aware of any specific indications of illegal use.

Google Maps

We use Google Maps from Google Inc. on our web site. Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland) is responsible for all Google services in Europe. Google Maps allows us to show you locations in a better way, and therefore adapt our service to your needs. By using Google Maps, data is transmitted to Google and stored on the servers. Among other things, this includes search terms that have been entered, your IP address and the latitude and longitude coordinates. If you use the route planner function, the entered start address is also saved. This data is saved on the Google Maps web site. We can only inform you about this, but have no influence on it. Since we have incorporated Google Maps into our site, Google sets at least one cookie (name: NID) in your browser. This cookie stores data about your user behaviour. Google mainly uses this data to optimize its own services and provide you with individual, personalized advertising.

Embedded social media elements

We integrate elements of social media services on our web site in order to display images, videos and texts.

When you visit pages displaying these elements, data is transferred from your browser to the respective social media service and stored there. We have no access to this data.

YouTube

We have integrated YouTube videos on our website. YouTube is a video portal that has been a subsidiary of Google since 2006. The video portal is operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland) is responsible for all data processing in Europe. When you visit a page with an embedded YouTube video, your browser automatically connects to the YouTube or YouTube servers.

Google. Different data is transmitted (depending on the settings). YouTube sets at least one cookie which stored your IP address and our URL. If you are logged into your YouTube account, YouTube can usually assign your interactions on our web site to your profile using cookies.

This includes data such as the duration of the session, bounce rate, approximate location, technical information such as browser type, screen resolution or your Internet provider. Other data may be contact details, any ratings, sharing of content via social media or adding to your favourites on YouTube.

If you are not signed into a Google account or a YouTube account, Google stores data with a unique identifier that is linked to your device, browser or app. For example, your preferred language setting is retained. However, a great deal of interaction data cannot be saved because fewer cookies have been set.

Instagram

Instagram functions have been used on our website. Instagram is a social media platform operated by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. Instagram has been a subsidiary of Facebook Inc. since 2012 and is a Facebook product. When you visit the Instagram page of our website, data is transmitted to Instagram, where it is stored and processed. Instagram uses the same systems and technologies as Facebook. Your data will therefore be processed across all Facebook companies.

The following links take you to the pages of the respective social media services where it is explained how your data is handled:

Instagram privacy policy: https://help.instagram.com/519522125107875

The Google data protection declaration applies to YouTube: https://policies.google.com/privacy?hl=de

TeamViewer

The Vollmann Group uses the TeamViewer screen sharing tool from TeamViewer Germany GmbH, Bahnhofsplatz 2, 73033 Göppingen, Germany. The tool can be used to offer you internal support. To do this, download the TeamViewer software under “VG internal”. Responsible employees from the Vollmann Group can use this software to connect to your PC or server in order to provide the support you have requested. This connection runs via the TeamViewer GmbH server.

More information on data processing and security when using TeamViewer is available here:

Data protection information: https://www.teamviewer.com/de/privacy-policy/

Security information: https://www.teamviewer.com/de/security/

Application

The data entered at https://karriere.vollmann-group.com will only be collected and processed for the purpose of the application if you have given your consent.

It must be noted that the data that you provide will not be stored anonymously, but will be made available to the respective HR managers and the departments responsible for the position within the company as part of the application procedure.

If you apply for a position at another company within our group, your data will be transmitted to this company for this purpose. If you apply for a position outside Germany, your data may also be transmitted to the respective country for this purpose.

The data protection regulations of our recruiting software provider can be found at softgarden.

Duration for which the personal information is stored

Personal information is deleted in accordance with the respective applicable legal regulation. This does not apply if legal regulations prevent deletion or if continued storage is required for the purpose of providing evidence.

If the decision is negative, the data you have transmitted will be deleted six months after the end of the application procedure. After receiving your application, we will ask you whether we can store it for longer if necessary so that your application can be considered for other positions. If you give us this consent, we will save your application until it is withdrawn. If a contract is concluded as a result of your application, your data can be stored and used for the purpose of the usual organizational and administrative process, taking the relevant legal regulations into consideration.

If you send us an email, your emails will be received by the relevant mailboxes and archived there indefinitely. E-mails forwarded to reply to the inquiry may also be archived in these mailboxes.

The right is reserved to information and revocation, complaint, data portability, restriction of processing, correction and deletion

You have the right to receive information about your information which we have stored and the purpose of this storage at any time. You can revoke your consent to the storage or use of your personal information in writing at any time. As well as revocation, you have the right to request the correction, restriction of processing and blocking or deletion of your data. If you have a legitimate interest, you have the right to object.

You have the right to lodge complaints with the relevant supervisory authority (for NRW: The State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia in Düsseldorf). You also have the right to receive the data that you have transmitted in a machine-readable format for transmission.

If you have any questions regarding the processing of your personal information, you can also contact us directly (responsible body: see legal notice). You can also contact our external data protection officer directly with all questions and requests for information, applications or complaints.